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Executive Assistant

Date: Sep 5, 2021

Location: Tampa, FL, US

Company: Gerdau

Empowering people who build the future.

About Gerdau:

 

Gerdau is proud to be celebrating 120 years of contributing to society. We are also embarking on a multi-year cultural & digital transformation. At Gerdau, we value teamwork, safety, and sustainability. We are committed to continuous improvement and believe we can create a better future for our employees and our Global community by investing in people, processes, and technology. We offer Global opportunities, competitive benefits, flexible work schedules, an inclusive work environment, opportunities for career development and more. Help us build the future at the Gerdau We Are Creating.

 

What you Will Do:

 

We are looking for an Executive Assistant to help our Executive Leaders as follows:

 

  • Operate various computer software programs to compose a variety of confidential letters, reports, logs, bulletins, newsletters, memorandum, meeting minutes and related items
  • As required, contact internal and external parties, to obtain or provide information, on behalf of the executives supported.
  • Act as liaison between executives, and managers, often resolving situations, following up and providing information, referring only unusual cases or situations to supervisor.
  • Contact various departments, divisions, subsidiaries or outside organizations to secure information or follow-up on requests.
  • Schedule use of board room, conference room, and video equipment used for meetings and video teleconferences. 
  • Make travel arrangements for the Executives, and act as liaison with the travel agency.
  • Schedule and confirm appointments for the Executives as requested
  • Coordinate corporate board meetings (hotels, meeting space, dinners & luncheons) as well as assist in preparation of data for meetings.
  • Coordinate corporate office functions, including employee luncheons, corporate dinners, etc. 
  • Sort and distribute mail.  Answer and screen incoming calls, take appropriate action or message and distribute incoming faxes.
  • Participate on special committees/projects as needed
  • Assist other Executive Assistants with miscellaneous clerical duties.

 

What you have

  • Previous experience as an Executive Assistant
  • Bilingual speaking skills (Portuguese or Spanish) preferred but not required
  • Excellent interpersonal and communication skills
  • Proficiency in MS Office

 

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