PAYROLL ADMINISTRATOR

Job Summary:

Responsible for processing payroll for both US and Canada locations for the North American operations.  Performs a variety of payroll duties ranging from clerical, computing, coordinating, auditing, compiling, verifying, and general ledger posting, as well as all entries for employee payroll data. Other payroll related duties for the corporate payroll office as assigned.  Must be proficient in Microsoft Office products, including Excel, Word, Teams, and Outlook.  3-5 years experience with SAP is necessary.  High School diploma is required.  FPC or CPP is ideal, but not required.  Experience with union and non-union payroll operations.  Experience with Kronos for time and attendance is a plus.

Primary Duties and Responsibilities:

1. Must have knowledge of both US and Canada payroll processing laws and regulations. 
2. Performs all activities necessary to process 2 or more payrolls, including maintaining related records, voluntary deductions, garnishments, preparing accounting transactions, documenting and updating desk procedures, and preparing special reports for management or other departments as needed.
3. Set up and maintain an accurate account of all wage assignments, garnishments, levies, child support, and bankruptcy cases.  Compose letters to inform third party vendors of employee terminations.  Research state laws regarding maximum deductions for each of the above.
4. Duties may include checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, posting changes in pay and tax status, and miscellaneous changes to pay records.
5. Performs a wide variety of record keeping and payroll processing activities, including computing wage, incentive, and overtime payments, calculating, and recording payroll deductions, and processing termination vacation payouts.
6. Performs duties including balancing earnings and deduction totals, calculating and preparing general ledger entries if needed, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions, calculating other pay such as military and jury duty pay, and processing garnishments and levies.
7. Work closely with the Payroll Manager and Payroll Analysts with processing of payrolls and third-party vendor payments.
8. Process off-cycle check payments to employees as needed.  Process void checks as needed. 
9. Responsible for bank transactions.  Must be able to compile and submit a payroll account bank transfer to cover payroll checks issued and payroll ACH transfers. 
10. Responsible for check stop payments and ACH reversals with the bank.  Records of such must be maintained on a regular basis.
11. Assist divisions with questions on paychecks or payroll deductions.
12. Responsible for running edit reports for all divisions prior to processing payrolls each pay period.  Will be responsible for SOX compliance on all reports required for payroll. 
13. Always provides professional and courteous support to field personnel.
14. Resolves tickets through the Service Now ticketing system for payroll related items.
15. Serves as back-up to Payroll Analysts.
16. Must exhibit good analytical and organizational skills.

Additional Responsibilities:

1. Perform other duties and special projects as assigned.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.