Office Administrator- Fargo

Job Summary:

To coordinate office functions pertaining primarily to areas of accounts payable, inventory reporting, personnel administration, data transmission, and general office services.  Perform these duties with a high degree of accuracy in accordance with corporate and division policy.

Primary Duties and Responsibilities:

Reporting to the Location Manager, this position is primarily responsible for providing accurate administration of inventory reporting, accounts payable, and all areas of personnel management. 

The candidate should have a working knowledge of general office procedures and clerical routines combined with a general knowledge of accounting practices, information processing skills, personnel administration, and computer systems used in billing, inventory, and accounts payable functions. Candidate must be familiar with credit and billing procedures, invoice processing, inventory procedures, and purchasing practices.

This position requires a working knowledge of the MP2 FAB G, Lawson, and other computer programs necessary to insure proper preparation of computer delivery tickets, contract administration documents, as well as provide data input support services for production departments.  In the area of accounts payable, the incumbent is responsible for matching vendor invoices with company purchase orders and receiving reports prior to approval for payment.  The incumbent is also responsible for coding all invoices with the correct corporate accounting codes.  Additional duties include responsibility for conducting semi-annual physical inventory, maintenance of the perpetual inventory system, preparation of various corporate accounting reports as required, check and verify time cards, custodian for division petty cash fund, purchase of office supplies and equipment, maintenance of office machinery, maintenance of office building, janitorial service, and control and distribution of office supplies.

The major challenge in this position is to ensure accurate inventory reports, timely personnel functions, accurate customer invoice, and successful accomplishment of the administration functions of the location. Outside contacts include reference checking, insurance company, outside vendors, etc.

Qualifications for this position would include a high school diploma and 3 to 5 years of office administration experience in the areas of accounting procedures and personnel administration. 

Principal Accountabilities:

1. Carry out duties related to personnel administration and local employee relations functions.

2. Accuracy and timeliness of accounts payable and data recording operations.

3. Accuracy and timeliness of inventory reporting and management.

4. Responsible for carrying out company policy and programs, being familiar with the content of the policy manual.

5. Cooperate with other division personnel, departments, and services to maintain coordinated efficiency in operations.

6. General ledger entries to close month end financials.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.